Administrative Associate - Outreach Department

Dallas, TX

Full Time

OUTREACH

Experienced

Purpose: The Administrative Assistant provides administrative support to the Director of Outreach and Outreach Department as requested.

Benefits Include:

Generous Time Off (Including 4 Weeks of School Holidays and standard federal holidays)
FREE Lunch

Medical, Dental, Vision
Short & Long Term Disability
Tuition Remission

Qualifications & Skills:

Associated Degree required, Bachelor’s degree preferred
Minimum 3 years experience in a similar position within a professional office environment
Excellent communication and organizational skills
Excellent interpersonal skills
Ability to multitask and manage time efficiently and effectively
Attention to detail and accuracy required
Demonstrated proficiency in Microsoft Office and Google Suite and Canvas required.
Able to work alone or in a team environment on a broad variety of projects.

Direct Reports: None

Essential Functions:

Attendance and punctuality are essential to the successful performance of this job.
General Office Support
- Maintains a variety of Outreach Google Calendars
- Scheduling Classroom and Conference for internal and external needs
- Scheduling conference attendance for department staff
- Compile Data and Create Reports as requested
- Scanning, copying, filing and binding of materials
- Inventories and orders materials for a variety of meetings, workshops and Class Cohorts
- Front Desk Coverage Rotation
Outreach Training Support
- Manage registration process for both in-person and online courses.
- Create, file and deliver Attendance Transcripts
- Create and distribute attendance sheets and rosters for instructors
- Presentation & document Support including File Maker Pro
- File participant coursework for all teaching and therapy level courses.
- Create monthly sign in sheets for trainees.
- Document, file and update students regarding clinical testing Hours.
- Matain Google Drive Resource Folders
- Create letters of agreements for instructors as requested.
- Answer inquiries about and questions related to MTA & Take Flight
- Set-up and coordination of Zoom Meetings.
- Provide Technical Support for Instructors
Coordination of Short Term Workshops and Presenter Support
- Communicate with clients and potential instructors.
- Asst. with quotes and invoicing as requested.
- Presentation and Material preparation and support

Physical Requirements:

These are physical and mental requirements of the position as it is typically performed. Inability to meet one or more of these physical or mental requirements will not automatically disqualify a candidate or employee from the position. When requested, reasonable accommodations may be made to enable incumbent to perform the essential functions.

☒ Seeing ☒ Ability to Move Distances ☒ Lifting (specify)

☒ Color Perception (Red, Green, Amber) Within and Between 10 ☐Pounds

☒ Hearing/Listening Buildings ☒ Carrying (specify)

☒ Clear Speech ☒ Climbing 10 ☐Pounds

☐ Touching ☒Driving (local/over

☒ Dexterity the road)

☒ Hand ☒Pushing/Pulling ☐ Other

☒Finger

Mental/Reasoning Requirements:

☐ Reading - Simple ☒Writing- Complex ☒Analysis/Comprehension

☒ Reading - Complex ☒ Clerical ☒ Judgment/Decision Making

☐Writing - Simple ☒ Basic Math Skills

Work Environment:

☒ Works Alone ☐ Outside ☒ Other: advanced computer skills

☒ Works with Others ☐ Noise

☒ Verbal Contact w/Others ☐ Mechanical Equipment

☒ Face-to-Face Contact ☐Electrical Equipment

☒ Inside

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required of all personnel so classified.

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