Administrative Assistant

Dallas, TX

Full Time

MIDDLE SCHOOL

Experienced

About June Shelton School
June Shelton School & Evaluation Center enjoys the distinction of being the worlds largest independent school for bright children with learning differences. Founded in 1976, Shelton is dedicated to making a difference by serving and empowering the lives of students who learn differently. While the school is clearly the centerpiece of its mission, Shelton is more than a school. It encompasses three other major components, all open to the communitya speech and language therapy program, an evaluation center, and a teacher-training program. Shelton is actively involved with research and collaborates with major medical institutions in the Dallas area, including Childrens Medical Center and UT Southwestern Medical Center. The Shelton School is a co-educational, non-sectarian school that serves approximately 900 students with learning differences in grades EC to 12. The Shelton School is accredited by Independent Schools Association of the Southwest (ISAS).

Benefits Include:

Generous Time Off (Including 4 Weeks of School Holidays, Paid Leave, and standard federal holidays)
FREE Lunch
Medical, Dental, Vision
Short & Long Term Disability
Tuition Remission

Purpose:
The Middle School Administrative Assistant provides daily operational support to Middle School Administration and Teachers.

Qualifications & Skills:

High School Diploma Required, Bachelor’s degree preferred.
Minimum of five years’ experience in an administrative support role.
Strong written and oral communication skills
Ability to effectively collaborate with colleagues
Proficient in Microsoft Office and Google Suite.
Effective problem-solving skills.
Ability to use independent judgment and respond to urgent situations.
Even temperament in working with various Shelton constituencies.
Must maintain confidentiality.
Self-starter who can work without supervision.

Essential Functions:

Attendance and punctuality are essential to the successful performance of this job.
Receptionist duties for the Middle School (answers phone calls, greets visitors, makes coffee, delivers communications to students and teachers, etc.)
Checks students in and out of MS for late and early dismissals
Maintains attendance records for the middle school
Runs daily student attendance reports
Run weekly behavior reports for Asst. Heads
Communicates excessive absences to parents
Assist with the coordination of Saturday School attendees
Makes appointments for Middle School Head and Asst. Heads; returns phone calls with appropriate information
Coordinates space reservations and the required setup for scheduled meetings and functions
Prepares Middle School correspondence.
Prepares and distributes Middle School letters, notices, and flyers to parents.
Updates Middle School data in appropriate spreadsheets.
Assists with Orders - textbooks and school supplies.
Talks to vendors regarding Middle School Supplies (pocket folders, binders, and other supplies.
Assist with ascertaining Middle School teachers’ classroom needs and place orders.
Prepares purchase orders.
Assists with student trips logistics as needed.
Coordinates with parents to keep records up to date and complete.
Prepares and sends student transcripts and records to other schools upon request.
Support teachers and Asst. Heads coordinating TEFA documentation and visits.
Assists with Records testing, summer school requirements, and other information from the student aggregate file on the MS new admissions document as needed.
Assists with maintaining the confidential aggregate student files as needed.
Assists with updating class rosters and other student data in FACTS.
Assists with typing schedules for student visits, outside visitors, teacher observations, etc.
Assists with maintaining shared areas in the Middle School Offices.
Maintains desk & reception area to reflect a professional, welcoming appearance.
Assists with maintaining the organization and cleanliness of the Workroom and Kitchen Area
Sends copies of documents, assignment sheets, etc. to parents and agencies.
Assist with incoming and outgoing MS mail and packages.
Assists the Assistant Head in monitoring EZ Sub and Scheduling substitute teachers as needed.
Assists in preparing class, student, and teacher schedules, as well as conference schedules.
Assists in the maintenance of Middle School copiers.
Maintains stock of forms and supplies.
Assists Summer School Coordinator as needed.
Assists middle school administration, teachers, parents, and students as needed.
Other duties as assigned.

Physical Requirements:
☒ Seeing ☒ Ability to Move Distances Within and Between Buildings ☒ Lifting (10 Pounds)
☒ Color Perception (Red, Green, Amber) ☒ Hearing/Listening ☒ Carrying (10 Pounds)
☒ Clear Speech ☒ Pushing/Pulling ☒ Touching (Dexterity, Hand & Finger)

Mental/Reasoning Requirements:
☒ Writing- Complex ☒ Analysis/Comprehension ☒ Reading - Complex
☒ Clerical ☒ Judgment/Decision Making ☒ Basic Math Skills

Work Environment:
☒ Works Alone ☒ Works with Others ☒ Verbal Contact w/Others
☒ Face-to-Face Contact ☒ Inside & Outside ☒ Noise

Disclaimer: The above are physical and mental requirements of the position as it is typically performed. Inability to meet one or more of these physical or mental requirements will not automatically disqualify a candidate or employee from the position. When requested, reasonable accommodations may be made to enable the incumbent to perform the essential functions. These statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required of all personnel so classified.

Apply for this position

Required*

First Name*

Last Name*

Email Address*

Phone*

Address

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Cover Letter

Desired salary*

Earliest start date?

How did you hear about this opportunity?*

If you selected "Shelton Employee" or "Other" above, please specify:

Do you have relatives who work for Shelton?*

If yes, please provide name of relative

Have you ever been employed at Shelton?*

If yes, provide dates of employment:

Are you able to perform the essential functions of the job for which you are applying, with or without a reasonable accommodation?*

EXPERIENCE IN EDUCATION:
How many years of experience do you have working in education?*

If applying for a teacher position, how many years of classroom teaching experience do you have, excluding tutoring? (or enter n/a)*

If applying for a non-teacher role, how many years of experience do you have performing the type of work in which you are applying? (or enter n/a)*

To be considered, fill out all the current and prior employment fields, if applicable.

CURRENT OR MOST RECENT EMPLOYER:
Job Title*

Employer Name*

City & State*

Currently Employed? This is my current employer

Start Date*

End Date

Responsibilities & Duties*

Reason for Leaving*

Director Supervisor*

Company Phone*

Company Email*

Ok to Contact?*

PREVIOUS EMPLOYER:
Job Title

Employer Name

City & State

Start Date

End Date

Responsibilities & Duties

Reason for Leaving

Direct Supervisor

Company Phone

Company Email

Ok to Contact?

PERVIOUS EMPLOYER:
Job Title

Employer Name

City & State

Start Date

End Date

Responsibilities & Duties

Reason for Leaving

Direct Supervisor

Company Phone

Supervisor Company Email

Ok to Contact?

EDUCATION HISTORY:
What is the highest academic degree you have obtained from an accredited college or university? Type N/A if you do not have a college level degree.*

School Name*

State or Province*

Degree Type*

Major / Area of Study*

Status*

Currently Attend?

Start Date

End Date

School Name

State or Province

Degree Type

Major / Area of Study

Status

Start Date

End Date

Please provide information on any other degrees not listed

Do you have any professional certifications? If yes, provide certification details, if no enter n/a*

Do you have any professional licensures? If yes, provide certification details, if no enter n/a*

Please list any other training you have completed that may be applicable to this application

List any special honors or awards you have received:

PROFESSIONAL REFERENCES:
Please provide at least 2 professional references not provided previously in your employment history.*

First & Last Name*

Email*

Phone*

Employer Name*

Title*

First & Last Name

Phone

Employer Name

Title

First & Last Name

Phone

Employer Name

Title

PERSONAL REFERENCES:
Please provide at least 1 personal reference

First & Last Name*

Email*

Phone*

Relationship*

First & Last Name

Phone

Relationship

Have you ever been charged with, convicted of, pled guilty or no contest to, or received deferred adjudication for child neglect or abuse, or any crime involving a child?*

If yes, please explain:

If hired, I agree to immediately notify June Shelton School and Evaluation Center if I am convicted of, receive deferred adjudication in, or otherwise plead guilty to or no contest to a felony, or any crime involving dishonesty or breach of trust, while my application is pending or during my period of employment.*

I certify that my answers to all questions are true and correct without any consequential omissions of any kind whatsoever. I understand that if I am hired by Shelton, any false, misleading or otherwise incorrect statements made on this application or during the pre-employment process may be grounds for my immediate termination.* I have read and agree to this disclaimer

Today's Date*

The following questions are entirely optional.

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Gender

Race/Ethnicity

Human Check*

Submit Application