Administrative Associate - Evaluation Center (Part-Time)

Dallas, TX

Part Time

EVALUATION CENTER

Entry Level

Purpose: The Evaluation Center Administrative Associate provides administrative support to the Director of Evaluation and Department as requested.

Qualifications & Skills:

Associates Degree required, Bachelor’s degree preferred
Minimum 3 years experience in a similar position within a professional office environment
Excellent communication and organizational skills
Excellent interpersonal skills
Ability to multitask and manage time efficiently and effectively
Attention to detail and accuracy required
Demonstrated proficiency in Google Suite.
Able to work alone or in a team environment on a broad variety of projects.

Essential Functions:

Attendance and punctuality are essential to the successful performance of this job.
General Office Support
- Greet visitors upon arrival and after lunch
- Receive and respond promptly to all phone calls and emails
  - Monitor emails frequently for urgent cancellations or last-minute emergencies.
- Provide answers to evaluation center clients related to process and paperwork
- Manage outgoing and incoming mail
- Order test materials, protocols and office supplies
Evaluation Scheduling & Intake Paperwork
- Schedule and confirm appointments
- Confirm completion of required documents
  - Locate prior testing if applicable
- Assign examiner for Evaluation
- Manage Department Calendar
- Assemble client files
Testing & Reporting
- Scanning, copying, filing and binding of materials
- Prepare score shells for each student
- Coordinate preparation of Diagnosis Letter with Examiner
- Close out case in DocServer
Financial & Administrative Tasks
- Receive, record and deposit payments
- Compile and email Monthly Income Statements
- Process Refunds
- Manage Contractor Invoices
- Reconcile monthly credit card statement
- Complete monthly board report
- Provide excused absence notices and insurance responses as needed

Physical Requirements:

These are physical and mental requirements of the position as it is typically performed. Inability to meet one or more of these physical or mental requirements will not automatically disqualify a candidate or employee from the position. When requested, reasonable accommodations may be made to enable incumbent to perform the essential functions.

☒ Seeing ☒ Ability to Move Distances within and between buildings ☒ Lifting (10 lbs)
☒ Color Perception (Red, Green, Amber) ☒ Hearing/Listening ☒ Carrying (10 lbs)
☒ Clear Speech ☒ Climbing ☒Pushing/Pulling
☒ Touching: ☒ Dexterity ☒ Hand ☒Finger

Mental/Reasoning Requirements:
☐ Reading - Simple ☒Writing- Complex ☒Analysis/Comprehension
☒ Reading - Complex ☒ Clerical ☒ Judgment/Decision Making
☐Writing - Simple ☒ Basic Math Skills

Work Environment:
☒ Works Alone ☐ Outside ☒ Other: advanced computer skills
☒ Works with Others ☐ Noise
☒ Verbal Contact w/Others ☐ Mechanical Equipment
☒ Face-to-Face Contact ☐Electrical Equipment
☒ Inside

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required of all personnel so classified.

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